The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 9:06 a.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Eliza Langhans, Lynn Omasta, Mary Williams.
Absent: Milton Howard
Harold distributed the budget to date.
The quote for geotechnical services came in at $6,000. That seems somewhat high. We decided to get another quote since we don’t need the services right away.
Received an invoice from Stephen Hale for copying, shipping, etc.
MOVED, SECONDED, VOTED: pay the invoice.
Eliza, Harold, Stephen, Patience Jackson, and Rosemary Waltos had a very long conference call the previous week. Patience is concerned about some of the features of the design of the new building. The design follows the building program which was approved by the MBLC. We agree that safety and security of the staff and patrons is extremely important. We will make sure no design feature compromises safety or security.
We need written approval from the Hatfield Planning Board regarding our plan for parking.
Rosemary thinks having a model is a good idea. We don’t need one yet.
Next step: Trustees have requested a meeting with the Selectboard to request LFNAC be reconstituted as the Library Building Committee.
There is no need for this committee to meet again.
The meeting adjourned at 9:29 a.m.
Respectfully submitted,
Dodie Gaudet, Secretary
Tuesday, July 21, 2009
LFNAC Minutes – June 4, 2009
The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 6:38 p.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Eliza Langhans, Lynn Omasta, Mary Williams.
Susan described some libraries she visited recently on the cape. Dodie reported on the renovated Forbush Public Library in Westminster. Dodie also noted at the MBLC monthly meeting that morning, it was reported the next construction grant round is likely to be July 2010. Some of the libraries that have been awarded state grants are still trying to secure municipal funding. The deadline for doing so is December 2009, but they will be given an extension until June 2010.
We reviewed Harold’s report to the Hatfield Library Trustees and made some minor changes.
MOVED, SECONDED, VOTED: present the report to the Library Trustees.
We will ask the Trustees to request a televised meeting of LFNAC and the Trustees with the Selectboard. We are requesting that members of LFNAC be appointed to the Building Committee. One or two more people might be added.
We need to make sure our finances are in order. Eliza will review all invoices and make sure there is an up-to-date spreadsheet listing expenses.
We will send a press release to the Gazette about the progress of LFNAC and letting people know there are plans of the proposed addition/renovation at the Library available for comment. Comments may be made on Post-It notes attached to the plans or in a notebook next to the plans. The press release will be sent to coincide with the naming of the Building Committee.
Our next meeting is Saturday, June 27 at 9:00 a.m.
The meeting adjourned at 7:18 p.m.
Respectfully submitted,
Dodie Gaudet, Secretary
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Eliza Langhans, Lynn Omasta, Mary Williams.
Susan described some libraries she visited recently on the cape. Dodie reported on the renovated Forbush Public Library in Westminster. Dodie also noted at the MBLC monthly meeting that morning, it was reported the next construction grant round is likely to be July 2010. Some of the libraries that have been awarded state grants are still trying to secure municipal funding. The deadline for doing so is December 2009, but they will be given an extension until June 2010.
We reviewed Harold’s report to the Hatfield Library Trustees and made some minor changes.
MOVED, SECONDED, VOTED: present the report to the Library Trustees.
We will ask the Trustees to request a televised meeting of LFNAC and the Trustees with the Selectboard. We are requesting that members of LFNAC be appointed to the Building Committee. One or two more people might be added.
We need to make sure our finances are in order. Eliza will review all invoices and make sure there is an up-to-date spreadsheet listing expenses.
We will send a press release to the Gazette about the progress of LFNAC and letting people know there are plans of the proposed addition/renovation at the Library available for comment. Comments may be made on Post-It notes attached to the plans or in a notebook next to the plans. The press release will be sent to coincide with the naming of the Building Committee.
Our next meeting is Saturday, June 27 at 9:00 a.m.
The meeting adjourned at 7:18 p.m.
Respectfully submitted,
Dodie Gaudet, Secretary
Monday, June 8, 2009
LFNAC Minutes – May 21, 2009
The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 6:30 p.m.
Present: Martin Antonetti, Dodie Gaudet, Harold Green, Milton Howard, Eliza Langhans, Lynn Omasta. Also present: Stephen Hale, architect.
Absent: Susan Gaughan and Mary Williams
We reviewed the full set of drawings. Stephen had made some minor changes to the site plan and added cross sections.
We reviewed our contract with Stephen to see what still needs to be done.
Are 20 parking spaces enough? There is space for future expansion of the parking lot for 19 more spaces, and a proposal to add some spaces to the part of the elementary school parking lot that’s closest to the library. Stephen will talk with Rosemary Waltos to learn MBLC’s opinion.
We reaffirmed that we do not want a rendering at this time.
Geotechnical report: We may be able to use the report from the library addition that was proposed several years ago.
There was much discussion on the value of a model and whether we should expend the money that one would cost. We’re leaning toward having a model but there was no definite decision.
MOVED, SECONDED, VOTED: to pay the final invoice submitted by Stephen Hale upon receipt of outstanding items: outline spec and some corrections to the drawings.
Next step: We need to submit a final report to Library Trustees. For continuity, it would be best if the Building Committee evolved out of the Library Facilities Needs Assessment Committee. The Selectboard wants a say in the membership of the Building Committee. Adding another member or two would be a good idea since it is possible some members would resign before the completion of the project.
If everything proceeds smoothly and on schedule, the ideal building start date would be spring of 2011.
Our next meeting is Thursday, June 4 at 6:30 p.m.
The meeting adjourned at 8:00 p.m.
Respectfully submitted,
Dodie Gaudet, Secretary
Present: Martin Antonetti, Dodie Gaudet, Harold Green, Milton Howard, Eliza Langhans, Lynn Omasta. Also present: Stephen Hale, architect.
Absent: Susan Gaughan and Mary Williams
We reviewed the full set of drawings. Stephen had made some minor changes to the site plan and added cross sections.
We reviewed our contract with Stephen to see what still needs to be done.
Are 20 parking spaces enough? There is space for future expansion of the parking lot for 19 more spaces, and a proposal to add some spaces to the part of the elementary school parking lot that’s closest to the library. Stephen will talk with Rosemary Waltos to learn MBLC’s opinion.
We reaffirmed that we do not want a rendering at this time.
Geotechnical report: We may be able to use the report from the library addition that was proposed several years ago.
There was much discussion on the value of a model and whether we should expend the money that one would cost. We’re leaning toward having a model but there was no definite decision.
MOVED, SECONDED, VOTED: to pay the final invoice submitted by Stephen Hale upon receipt of outstanding items: outline spec and some corrections to the drawings.
Next step: We need to submit a final report to Library Trustees. For continuity, it would be best if the Building Committee evolved out of the Library Facilities Needs Assessment Committee. The Selectboard wants a say in the membership of the Building Committee. Adding another member or two would be a good idea since it is possible some members would resign before the completion of the project.
If everything proceeds smoothly and on schedule, the ideal building start date would be spring of 2011.
Our next meeting is Thursday, June 4 at 6:30 p.m.
The meeting adjourned at 8:00 p.m.
Respectfully submitted,
Dodie Gaudet, Secretary
LFNAC Minutes – April 18, 2009
The Library Facilities Needs Assessment Committee held an open house at the Hatfield Public Library from 1:00 until 4:00 to show the latest plans to residents of Hatfield.
LFNAC members present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Mary Williams.
MOVED, SECONDED, VOTED: to pay the invoice submitted by Stephen Hale.
Respectfully submitted,
Dodie Gaudet, Secretary
LFNAC members present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Mary Williams.
MOVED, SECONDED, VOTED: to pay the invoice submitted by Stephen Hale.
Respectfully submitted,
Dodie Gaudet, Secretary
Sunday, May 17, 2009
LFNAC UPDATE MAY 2009
Members of LFNAC (Library Facilities Needs Assessment Committee) are VERY HAPPY. After 18 months of meetings and discussions, plus lots of time and energy, our hard work has paid off.
At Town Meeting on May 12, the citizens of Hatfield voted “to approve the scope and preliminary design for renovation and expansion of the Dickinson Memorial Library and Museum” and “To authorize the Library Trustees of the Hatfield Public Library and/or the Board of Selectmen to apply for and accept any grants which may be available for the project.”
Now the serious fund-raising begins. The Library Trustees are forming a Fund-Raising Committee that will be organizing a variety of events designed to raise awareness of the upcoming Library Building Project and to contact potential donors.
Construction grant funds will likely be available from the state in January of 2010 and the Library Trustees will submit an application. The Trustees and the Fund-Raising Committee will also research the feasibility of other grants such as Community Preservation Act (CPA) funds and funds for historic preservation.
All Hatfield residents have an opportunity to become involved in this exciting project by serving on the Fund-Raising Committee or by making a generous donation to the new Hatfield Public Library.
May 17, 2009
At Town Meeting on May 12, the citizens of Hatfield voted “to approve the scope and preliminary design for renovation and expansion of the Dickinson Memorial Library and Museum” and “To authorize the Library Trustees of the Hatfield Public Library and/or the Board of Selectmen to apply for and accept any grants which may be available for the project.”
Now the serious fund-raising begins. The Library Trustees are forming a Fund-Raising Committee that will be organizing a variety of events designed to raise awareness of the upcoming Library Building Project and to contact potential donors.
Construction grant funds will likely be available from the state in January of 2010 and the Library Trustees will submit an application. The Trustees and the Fund-Raising Committee will also research the feasibility of other grants such as Community Preservation Act (CPA) funds and funds for historic preservation.
All Hatfield residents have an opportunity to become involved in this exciting project by serving on the Fund-Raising Committee or by making a generous donation to the new Hatfield Public Library.
May 17, 2009
LFNAC Minutes – April 23, 2009
The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 6:35 p.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Lynn Omasta and Mary Williams. Also present: Stephen Hale, architect.
Absent: Milton Howard
Most of this meeting was spent discussing preparations for Town Meeting.
We decided to do a bulk mailing to all town residents with basic information about the project. Will the grant pay?
We also decided what exhibits we need from Stephen to present at Town Meeting. Front & back elevations, 3 floor plans and site plans plus outline specs and cost estimate based on specs will be copied back-to-back and stapled into a packet to distribute at Town Meeting.
We are owed an outline spec per the contract. It will be needed for a more accurate cost estimate. We are also owed a rendering. Do we want it at this point or later? We decided to wait on the rendering. We will have a rotating 3-D image displayed on a laptop at Town Meeting. We will need the rendering before we ask the town for money for construction.
Stephen had revised some of the drawings since the open house on Saturday. More refinements were made at this meeting.
Our next meeting is Thursday, May 7 at 6:30 p.m.
The meeting adjourned at 9:00 p.m.
Respectfully submitted,
Dodie Gaudet, Secretary
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Lynn Omasta and Mary Williams. Also present: Stephen Hale, architect.
Absent: Milton Howard
Most of this meeting was spent discussing preparations for Town Meeting.
We decided to do a bulk mailing to all town residents with basic information about the project. Will the grant pay?
We also decided what exhibits we need from Stephen to present at Town Meeting. Front & back elevations, 3 floor plans and site plans plus outline specs and cost estimate based on specs will be copied back-to-back and stapled into a packet to distribute at Town Meeting.
We are owed an outline spec per the contract. It will be needed for a more accurate cost estimate. We are also owed a rendering. Do we want it at this point or later? We decided to wait on the rendering. We will have a rotating 3-D image displayed on a laptop at Town Meeting. We will need the rendering before we ask the town for money for construction.
Stephen had revised some of the drawings since the open house on Saturday. More refinements were made at this meeting.
Our next meeting is Thursday, May 7 at 6:30 p.m.
The meeting adjourned at 9:00 p.m.
Respectfully submitted,
Dodie Gaudet, Secretary
LFNAC Minutes – April 16, 2009
The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 6:04 p.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Lynn Omasta and Mary Williams.
Absent: Milton Howard
The Committee reviewed the PowerPoint presentation that Harold had created to show to the Historical Society members.
MOVED, SECONDED, VOTED: To approve the warrant articles for the Town Meeting based on text suggested by the MBLC.
Article: To see if the Town will vote to approve the scope and preliminary design for renovation and expansion of the Dickinson Memorial Library and Museum.
Article: To authorize the Library Trustees of the Hatfield Public Library and/or the Board of Selectmen to apply for, accept, and expend any grants which may be available for the project.
There was some discussion of having the children’s room upstairs. While having library functions on multiple floors creates some problems in terms of staff being able to monitor all areas, the situation is better in the proposed building than in the current one. Having the children’s area on the same floor as the meeting room means that popular children’s programs can easily be moved into the meeting room.
The meeting adjourned at 6:33 p.m. to attend the meeting of the Historical Society.
Respectfully submitted,
Dodie Gaudet, Secretary
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Lynn Omasta and Mary Williams.
Absent: Milton Howard
The Committee reviewed the PowerPoint presentation that Harold had created to show to the Historical Society members.
MOVED, SECONDED, VOTED: To approve the warrant articles for the Town Meeting based on text suggested by the MBLC.
Article: To see if the Town will vote to approve the scope and preliminary design for renovation and expansion of the Dickinson Memorial Library and Museum.
Article: To authorize the Library Trustees of the Hatfield Public Library and/or the Board of Selectmen to apply for, accept, and expend any grants which may be available for the project.
There was some discussion of having the children’s room upstairs. While having library functions on multiple floors creates some problems in terms of staff being able to monitor all areas, the situation is better in the proposed building than in the current one. Having the children’s area on the same floor as the meeting room means that popular children’s programs can easily be moved into the meeting room.
The meeting adjourned at 6:33 p.m. to attend the meeting of the Historical Society.
Respectfully submitted,
Dodie Gaudet, Secretary
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