The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 9:10 a.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Milton Howard, Sheila McCormick and Mary Williams
Absent: Harold Green and Lynn Omasta
Harold had sent, via email, some revisions to the scope of service made by architect Stephen Hale. We reviewed them but agreed that we could not make an educated decision without seeing the entire document.
There was also some discussion of Joe Cook’s comments on the original contract. We felt they were sparse. Was he paid for his services? Should we pay an attorney to review the contract carefully and give us detailed feedback? Would Patience Jackson or Ann Larson’s replacement at the MBLC be able to look at this contract and suggest wording?
MOVED, SECONDED and VOTED: To pay Sheila $402.60 for the extra hours she has worked on this project.
The Building Program is complete except for a Table of Contents and some supplementary material. There are still some formatting problems. Harold had converted the Program from Word to PDF which helped, but it is not ideal. Martin volunteered to work on the formatting. The Trustees have already approved the Building Program because any changes will not be substantive. It now must be approved by the MBLC.
One the formatting issue has been resolved, Sheila will have several copies of the Program spiral bound with a heavier cover. They will be sturdier than simple photocopies. All LFNAC members, all Library Trustees and Selectboard members will receive one. There will be copies available in the Library and the Town Hall.
TO DO: All committee members must read the Building Program and become VERY familiar with it. Be prepared to discuss it at the next meeting.
The next meeting is scheduled for November 8 at 9:00 a.m. at the Hatfield Public Library.
Meeting adjourned at 9:55 a.m.
Respectfully submitted,
Dodie Gaudet
Secretary
Tuesday, November 11, 2008
LFNAC Minutes – October 15, 2008
The Library Facilities Needs Assessment Committee met at the Hatfield Town Hall at 7:10 p.m.
Present: Martin Antonetti, Dodie Gaudet, Harold Green, and Sheila McCormick
Absent: Lynn Omasta, Susan Gaughan, Milton Howard, and Mary Williams
The Committee looked at the contract sent by architect Stephen Hale. Joe Cook, attorney for the city of Northampton, had reviewed the contract at the recommendation of Hatfield town attorney Bill O’Neil. Joe made a few comments which he sent to Harold via email. One comment is that the contract, being a standard AIA contract, is favorable to the architect.
We have been told by the MBLC not to use the AIA contract for that reason. However, the MBLC does not provide a sample contract that we can use.
Via email, Lynn objected to the rate of reimbursement which is 1.15. UMass reimburses at 1.10. In her email, Lynn had also supplied a link to the sample contract from DCAM that UMass uses for designers.
Due to the length of the DCAM contract, we worked with the AIA contract and made many changes.
We took out all references to construction since this project is strictly a feasibility study. We also moved some of the “optional additional items” into the “basic” section since those items are what we want done by the architect. Harold will attach the original scope of service used with the RFQ, say we will reimburse at 1.10, and return the revised contract to Hale. The AIA contract asked for a budget. We do not have a budget at this time since the cost of the new facility will depend on the architect’s findings.
The next meeting is scheduled for October 25 at 9:00 am at the Library.
Respectfully submitted,
Dodie Gaudet
Secretary
Present: Martin Antonetti, Dodie Gaudet, Harold Green, and Sheila McCormick
Absent: Lynn Omasta, Susan Gaughan, Milton Howard, and Mary Williams
The Committee looked at the contract sent by architect Stephen Hale. Joe Cook, attorney for the city of Northampton, had reviewed the contract at the recommendation of Hatfield town attorney Bill O’Neil. Joe made a few comments which he sent to Harold via email. One comment is that the contract, being a standard AIA contract, is favorable to the architect.
We have been told by the MBLC not to use the AIA contract for that reason. However, the MBLC does not provide a sample contract that we can use.
Via email, Lynn objected to the rate of reimbursement which is 1.15. UMass reimburses at 1.10. In her email, Lynn had also supplied a link to the sample contract from DCAM that UMass uses for designers.
Due to the length of the DCAM contract, we worked with the AIA contract and made many changes.
We took out all references to construction since this project is strictly a feasibility study. We also moved some of the “optional additional items” into the “basic” section since those items are what we want done by the architect. Harold will attach the original scope of service used with the RFQ, say we will reimburse at 1.10, and return the revised contract to Hale. The AIA contract asked for a budget. We do not have a budget at this time since the cost of the new facility will depend on the architect’s findings.
The next meeting is scheduled for October 25 at 9:00 am at the Library.
Respectfully submitted,
Dodie Gaudet
Secretary
LFNAC Minutes – October 2, 2008
The Library Program Subcommittee of the Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 3:40 p.m.
Present: Dodie Gaudet, Harold Green, and Sheila McCormick
The subcommittee reviewed the area descriptions of the Building Program, specifically the square footage, and made some revisions.
There are a few pieces of artwork currently on display in the Library. We want to ensure they have a place in the new facility.
The Subcommittee adjourned at 4:22 p.m.
Respectfully submitted,
Dodie Gaudet
Secretary
Present: Dodie Gaudet, Harold Green, and Sheila McCormick
The subcommittee reviewed the area descriptions of the Building Program, specifically the square footage, and made some revisions.
There are a few pieces of artwork currently on display in the Library. We want to ensure they have a place in the new facility.
The Subcommittee adjourned at 4:22 p.m.
Respectfully submitted,
Dodie Gaudet
Secretary
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