LFNAC Minutes – October 15, 2008

The Library Facilities Needs Assessment Committee met at the Hatfield Town Hall at 7:10 p.m.

Present: Martin Antonetti, Dodie Gaudet, Harold Green, and Sheila McCormick
Absent: Lynn Omasta, Susan Gaughan, Milton Howard, and Mary Williams

The Committee looked at the contract sent by architect Stephen Hale. Joe Cook, attorney for the city of Northampton, had reviewed the contract at the recommendation of Hatfield town attorney Bill O’Neil. Joe made a few comments which he sent to Harold via email. One comment is that the contract, being a standard AIA contract, is favorable to the architect.

We have been told by the MBLC not to use the AIA contract for that reason. However, the MBLC does not provide a sample contract that we can use.

Via email, Lynn objected to the rate of reimbursement which is 1.15. UMass reimburses at 1.10. In her email, Lynn had also supplied a link to the sample contract from DCAM that UMass uses for designers.

Due to the length of the DCAM contract, we worked with the AIA contract and made many changes.

We took out all references to construction since this project is strictly a feasibility study. We also moved some of the “optional additional items” into the “basic” section since those items are what we want done by the architect. Harold will attach the original scope of service used with the RFQ, say we will reimburse at 1.10, and return the revised contract to Hale. The AIA contract asked for a budget. We do not have a budget at this time since the cost of the new facility will depend on the architect’s findings.

The next meeting is scheduled for October 25 at 9:00 am at the Library.


Respectfully submitted,

Dodie Gaudet
Secretary