The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 8:05 a.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta, and Mary Williams
Absent: Mike Paszek
Committee members had each developed questions to ask the architects. Other questions evolved during our discussion. Some of these questions need to be combined and/or refined
1. How do you effectively manage the project team and relay information to its consultants and personnel?
2. What is your ability to solve technical and design problems?
3. What do you do to pull the project back when it starts running over budget?
4. How will your firm’s size impact the time and attention given to this project compared to other larger/smaller firms?
5. What specific issues often develop when your firm has worked with small communities in the past? How do you fix them?
6. What two projects do you see as most typical of your firm’s work and how do they fit in Hatfield?
7. Elaborate on what you have done that is most suitable for Hatfield.
8. What does your PR/marketing campaign look like? What are your strategies for an effective campaign?
9. What percentage of your work is for Massachusetts public clients? (We want to know how familiar the firm is with state rules and regulations.)
10. What is your overall design philosophy?
11. Knowing what you know about Hatfield, do you prefer a new building or a renovation/addition?
12. What percentage of your design projects were built by you? Why? (If there are 2 different firms for design and building phase, we will pay for some of the work to be done twice.)
13. How do you plan to communicate with this committee?
14. What is your strategy for sticking to a timeline?
15. How often do we see the principal?
16. What exactly is the role of Design Director, Principal in Charge, Project Architect?
17. Explain roles and responsibilities of the Project Team and how often will we see each person?
18. What is your procedure for selecting equipment and systems?
19. What is the best way to handle the dichotomy of having a green building and also having simple maintenance?
20. Do you recommend LEED certification? How do you incorporate green aspects without certification?
21. How much help can you give us with securing grants? Green? Historical?
We also discussed the format of the interviews as well as length of interview and issues to be addressed.
Format:
Committee opening statement
Introduction of Committee members
Opening statement from the design firm: Why they are the best choice; general design principles; why they feel they are a good fit for Hatfield.
Questions from the Committee
Length:
Maximum 1 ½ hours
We’ll allow ½ hour for their presentation and ½ hour for our questions.
Issues:
The presentation/interview will likely be taped for broadcast at a later date.
These are open meetings, not public forums. Only Committee members ask questions.
Firms must bring their own audiovisual equipment.
We want the Project Team to be at the interviews. If not, why?
The final building must fit in with the Hatfield historic district.
Committee members should look at the website for the Massachusetts Technology Collaborative. It has a lot of information on renewable energy and available grants. http://www.mtpc.org/
The next meeting will be Saturday, June 21, 8:00 a.m. at the Hatfield Public Library.
Meeting adjourned at 9:17 a.m.
Respectfully submitted,
Dodie Gaudet
Secretary
Monday, June 30, 2008
LFNAC Minutes June 7, 2008
Saturday, June 21, 2008
LFNAC UPDATE June 2008
LFNAC members have been meeting every two weeks and here’s what we’ve accomplished.
We reviewed again the proposals of the eight architectural firms that made the cut for semi-finalist and narrowed the field to five. We have scheduled interviews for the firms on the following dates:
July 10 Durland Van Voorhis
July 14 Michael Rosenfeld
July 17 DRA
July 28 Margo Jones
July 31 Hale
All interviews will be held at Smith Academy at 6:00 p.m. and will last approximately 1 ½ hours. All interviews will be taped for broadcast at a later date.
At its last meeting, the Committee developed a series of questions to ask all of the finalists.
LFNAC consists of nine members: Library Director Sheila McCormick; Library Trustee Dodie Gaudet; Historical Commission Liaison Lynn Omasta, Vice-Chair; Martin Antonetti, Susan Gaughan; Harold Green, Chair; Milton Howard; Mike Paszek; and Mary Williams.
The work of this Committee is funded through a $40,000 grant from the Massachusetts Board of Library Commissioners, $8,000 from the Friends of Hatfield Library, $4,000 from Hatfield Library Funds and $8,000 from the town of Hatfield, approved at the May 2007 Town meeting.
We reviewed again the proposals of the eight architectural firms that made the cut for semi-finalist and narrowed the field to five. We have scheduled interviews for the firms on the following dates:
July 10 Durland Van Voorhis
July 14 Michael Rosenfeld
July 17 DRA
July 28 Margo Jones
July 31 Hale
All interviews will be held at Smith Academy at 6:00 p.m. and will last approximately 1 ½ hours. All interviews will be taped for broadcast at a later date.
At its last meeting, the Committee developed a series of questions to ask all of the finalists.
LFNAC consists of nine members: Library Director Sheila McCormick; Library Trustee Dodie Gaudet; Historical Commission Liaison Lynn Omasta, Vice-Chair; Martin Antonetti, Susan Gaughan; Harold Green, Chair; Milton Howard; Mike Paszek; and Mary Williams.
The work of this Committee is funded through a $40,000 grant from the Massachusetts Board of Library Commissioners, $8,000 from the Friends of Hatfield Library, $4,000 from Hatfield Library Funds and $8,000 from the town of Hatfield, approved at the May 2007 Town meeting.
Sunday, June 8, 2008
LFNAC Minutes May 24, 2008
The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 9:10 a.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta, and Mike Paszek
Absent: Mary Williams
We met outside on the lawn. Our usual meeting space, the adult non-fiction room in the basement, was too dark to use. The lights had overheated two days earlier and cannot be used until they are replaced. There is no other space available for 8 people to meet inside the library.
We began by making a tally of the top 4 choices of architects from each committee member. Durland Van Voorhis and DRA were the top two. Hale, Margo Jones, Michael Rosenfeld and Tappe were tied, and we began discussing these four in hopes of narrowing the choices to two.
MOVED and SECONDED: that Margo Jones be one of the architects interviewed. There are some committee members who know Margo, know her work, like her and know they can work with her. Her firm is small which means she is actively involved in all projects; she is also local. Other members voiced concerns that her firm may be too small and lack depth; her evaluations on DCAM are not as good as some other companies; she has not built many libraries, and her response to our RFQ was not as strong as some others.
The motion was TABLED until after discussing all of the remaining architects.
Do we want to interview all 6? Should we try to eliminate more companies? After more discussion, the five finalists are Durland Van Voorhis, DRA, Hale, Margo Jones, and Michael Rosenfeld.
The committee set 5 dates for interviews. The dates are all Mondays and Thursdays: July 10, 14, 17, 28, and 31 all at 6:00 p.m. Architects are expected to give a presentation as part of the interview process. Interviews will be held at Smith Academy and will be televised for broadcast on the local cable station. Harold will make the arrangements. Sheila will notify the architects as to our choices for finalists and schedule interview dates
Sheila is still working on the building program, specifically the sections on functional space. The draft of what she has completed to date will be sent to the five finalists before the scheduled interviews.
Sheila submitted an invoice for payment for the hours she has worked beyond her regular schedule. MOVED, SECONDED and VOTED to pay the invoice from grant funds.
Next meeting will be Saturday, June 7, 9:00 a.m. at the Hatfield Public Library. We will prepare questions that we want the architects to answer as part of the interview process.
The following meeting will be Saturday, June 21, 9:00 a.m. at the Hatfield Public Library.
Meeting adjourned at 10:33 a.m.
Respectfully submitted,
Dodie Gaudet
Secretary
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta, and Mike Paszek
Absent: Mary Williams
We met outside on the lawn. Our usual meeting space, the adult non-fiction room in the basement, was too dark to use. The lights had overheated two days earlier and cannot be used until they are replaced. There is no other space available for 8 people to meet inside the library.
We began by making a tally of the top 4 choices of architects from each committee member. Durland Van Voorhis and DRA were the top two. Hale, Margo Jones, Michael Rosenfeld and Tappe were tied, and we began discussing these four in hopes of narrowing the choices to two.
MOVED and SECONDED: that Margo Jones be one of the architects interviewed. There are some committee members who know Margo, know her work, like her and know they can work with her. Her firm is small which means she is actively involved in all projects; she is also local. Other members voiced concerns that her firm may be too small and lack depth; her evaluations on DCAM are not as good as some other companies; she has not built many libraries, and her response to our RFQ was not as strong as some others.
The motion was TABLED until after discussing all of the remaining architects.
Do we want to interview all 6? Should we try to eliminate more companies? After more discussion, the five finalists are Durland Van Voorhis, DRA, Hale, Margo Jones, and Michael Rosenfeld.
The committee set 5 dates for interviews. The dates are all Mondays and Thursdays: July 10, 14, 17, 28, and 31 all at 6:00 p.m. Architects are expected to give a presentation as part of the interview process. Interviews will be held at Smith Academy and will be televised for broadcast on the local cable station. Harold will make the arrangements. Sheila will notify the architects as to our choices for finalists and schedule interview dates
Sheila is still working on the building program, specifically the sections on functional space. The draft of what she has completed to date will be sent to the five finalists before the scheduled interviews.
Sheila submitted an invoice for payment for the hours she has worked beyond her regular schedule. MOVED, SECONDED and VOTED to pay the invoice from grant funds.
Next meeting will be Saturday, June 7, 9:00 a.m. at the Hatfield Public Library. We will prepare questions that we want the architects to answer as part of the interview process.
The following meeting will be Saturday, June 21, 9:00 a.m. at the Hatfield Public Library.
Meeting adjourned at 10:33 a.m.
Respectfully submitted,
Dodie Gaudet
Secretary
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