The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 10:06 a.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta and Mary Williams
MOVED, SECONDED and VOTED: To accept the minutes of the previous meeting on November 8.
Harold reported on his trip to visit the Brewster and Dennis public libraries.
We need surveys of all of the properties that Stephen Hale will look at for a possible new library. There already are some that we can use.
Town Hall and surrounding area– needs updating
Smith Academy area
Dickinson Building and surrounding area
Center School - available
MOVED, SECONDED and VOTED: To hire Harold Eaton to conduct needed surveys.
We need to make a payment to Stephen Hale, but first need an invoice from him.
MOVED, SECONDED and VOTED: To pay Stephen Hale on receipt of an invoice.
There was discussion on the Historical Society materials in the attic. We do not want to needlessly cause problems for the Historical Society. It’s important that we maintain communications with officers and get their input. Martin suggested a “Statement of Principles” on how we intend to incorporate the historical museum (or not). There is a lot of support in town for the Historical Society and it would be unwise to leave them stranded. There would be some advantages to having the historical collection as part of the library, but it is important that library services are not hampered or disrupted by its presence.
The Historical Commission is meeting Tuesday, December 9. Lynn and Martin will raise the topic and invite the Historical Commission and Historical Society to meet with LFNAC at 9:00 on Saturday, December 20.
We received written acceptance from the MBLC for our Building Program. The consultant suggested adding a second, small conference room that could also be used as a study room.
Sheila reported on a conference she attended earlier in the week. Title: Going Green. She learned that it is not more expensive to build a green building. Technology is cheaper than it was just a few years ago. All of the presenters said it is worth the cost to become LEED certified. Doing so also sets a standard in the community.
Sheila researched prices for copying and binding the Building Program.
MOVED, SECONDED and VOTED: To spend approximately $100 for 20 copies of the Building Program to be copied and bound with a spiral binding.
MOVED, SECONDED and VOTED: To pay Sheila for the extra hours she has worked on this project through October 31.
Next meeting: Saturday, December 20. We will meet with the Historical Commission and Historical Society officers at 9:00 and with Stephen Hale at 10:00.
Meeting adjourned at 11:09 a.m.
Respectfully submitted,
Dodie Gaudet, Secretary
Saturday, December 27, 2008
Thursday, December 11, 2008
LFNAC UPDATE December 2008
We have a Building Program!
Written by Director Sheila McCormick with input from LFNAC members, the Building Program is a description of Hatfield including demographic information; a description of the current library, its assets and its deficiencies; and a description of the best library for Hatfield incorporating square footage for different service areas, types of furniture, shelving, and work space. The Building Program was approved by the Board of Trustees and by the Massachusetts Board of Library Commissioners. Copies are available at Town Hall and the Library.
We have an Architect!
We have selected Stephen Hale of Hale Associates, Boston, Mass. to work with us on the feasibility study. He will look at our current building, the Center School, the space between Dickinson Memorial and the Elementary School, and space near Smith Academy. Together, we will assess the possibilities of all sites and hope to have a recommendation to bring to Town Meeting in May. Be assured that there will be plenty of opportunities for Hatfield residents to comment throughout the process.
LFNAC consists of eight members: Library Director Sheila McCormick; Harold Green, Chair; Historical Commission Liaison Lynn Omasta, Vice-Chair; Library Trustee Dodie Gaudet, Secretary; Martin Antonetti; Susan Gaughan; Milton Howard; and Mary Williams.
The work of this Committee is funded through a $40,000 grant from the Massachusetts Board of Library Commissioners, $8,000 from the Friends of Hatfield Library, $4,000 from Hatfield Library Funds and $8,000 from the town of Hatfield, approved at the May 2007 Town meeting.
12/6/2008
Written by Director Sheila McCormick with input from LFNAC members, the Building Program is a description of Hatfield including demographic information; a description of the current library, its assets and its deficiencies; and a description of the best library for Hatfield incorporating square footage for different service areas, types of furniture, shelving, and work space. The Building Program was approved by the Board of Trustees and by the Massachusetts Board of Library Commissioners. Copies are available at Town Hall and the Library.
We have an Architect!
We have selected Stephen Hale of Hale Associates, Boston, Mass. to work with us on the feasibility study. He will look at our current building, the Center School, the space between Dickinson Memorial and the Elementary School, and space near Smith Academy. Together, we will assess the possibilities of all sites and hope to have a recommendation to bring to Town Meeting in May. Be assured that there will be plenty of opportunities for Hatfield residents to comment throughout the process.
LFNAC consists of eight members: Library Director Sheila McCormick; Harold Green, Chair; Historical Commission Liaison Lynn Omasta, Vice-Chair; Library Trustee Dodie Gaudet, Secretary; Martin Antonetti; Susan Gaughan; Milton Howard; and Mary Williams.
The work of this Committee is funded through a $40,000 grant from the Massachusetts Board of Library Commissioners, $8,000 from the Friends of Hatfield Library, $4,000 from Hatfield Library Funds and $8,000 from the town of Hatfield, approved at the May 2007 Town meeting.
12/6/2008
Saturday, December 6, 2008
LFNAC Minutes – November 8, 2008
The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 9:08 a.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta and Mary Williams
MOVED, SECONDED and VOTED: To accept the minutes of the previous three meetings, October 2, 15, and 25.
There was discussion about using the large (54 pages) contract used by the state versus an amended version of the AIA contract. Are there things in the state contract that do not apply to this situation (e.g. construction phase)? Are there things in left out of our amended contract that should be there? Sheila said that Rosemary Waltos (Ann Larson’s replacement at the MBLC) has a sample contract that is a revised and adjusted version of the AIA contract. Rosemary will send it to Sheila. The group reviewed the contract to date and made a few more changes.
MOVED, SECONDED and VOTED: To have this latest revision of the contract signed by the Trustees subject to review by the MBLC.
Stephen Hale has invited us to tour the Brewster Library on Wednesday, November 19. Harold and Melissa Green will go. Is anyone else available? Dennis is the next town. Whoever goes to Brewster should also visit the Dennis Library.
The Building Program has been submitted to the MBLC. Committee members must read and re-read the Program and be very familiar with the content. LFNAC members must be able to answer questions of town officials and residents about the constraints of the current building and what a modern library needs.
TO DO: All committee members must read the Building Program again and become VERY familiar with it.
MOVED, SECONDED and VOTED: To pay Sheila for the extra hours she has worked on this project through September 30.
A Committee meeting is scheduled for December 6 at 9:00 a.m. at the Hatfield Public Library. We may also meet earlier, depending on when Stephen Hale can meet with us. Possible dates are Saturday morning, November 22 and Monday evening, November 24.
Meeting adjourned at 10:17 a.m.
Respectfully submitted,
Dodie Gaudet, Secretary
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta and Mary Williams
MOVED, SECONDED and VOTED: To accept the minutes of the previous three meetings, October 2, 15, and 25.
There was discussion about using the large (54 pages) contract used by the state versus an amended version of the AIA contract. Are there things in the state contract that do not apply to this situation (e.g. construction phase)? Are there things in left out of our amended contract that should be there? Sheila said that Rosemary Waltos (Ann Larson’s replacement at the MBLC) has a sample contract that is a revised and adjusted version of the AIA contract. Rosemary will send it to Sheila. The group reviewed the contract to date and made a few more changes.
MOVED, SECONDED and VOTED: To have this latest revision of the contract signed by the Trustees subject to review by the MBLC.
Stephen Hale has invited us to tour the Brewster Library on Wednesday, November 19. Harold and Melissa Green will go. Is anyone else available? Dennis is the next town. Whoever goes to Brewster should also visit the Dennis Library.
The Building Program has been submitted to the MBLC. Committee members must read and re-read the Program and be very familiar with the content. LFNAC members must be able to answer questions of town officials and residents about the constraints of the current building and what a modern library needs.
TO DO: All committee members must read the Building Program again and become VERY familiar with it.
MOVED, SECONDED and VOTED: To pay Sheila for the extra hours she has worked on this project through September 30.
A Committee meeting is scheduled for December 6 at 9:00 a.m. at the Hatfield Public Library. We may also meet earlier, depending on when Stephen Hale can meet with us. Possible dates are Saturday morning, November 22 and Monday evening, November 24.
Meeting adjourned at 10:17 a.m.
Respectfully submitted,
Dodie Gaudet, Secretary
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