The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 9:08 a.m.
Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta and Mary Williams
MOVED, SECONDED and VOTED: To accept the minutes of the previous three meetings, October 2, 15, and 25.
There was discussion about using the large (54 pages) contract used by the state versus an amended version of the AIA contract. Are there things in the state contract that do not apply to this situation (e.g. construction phase)? Are there things in left out of our amended contract that should be there? Sheila said that Rosemary Waltos (Ann Larson’s replacement at the MBLC) has a sample contract that is a revised and adjusted version of the AIA contract. Rosemary will send it to Sheila. The group reviewed the contract to date and made a few more changes.
MOVED, SECONDED and VOTED: To have this latest revision of the contract signed by the Trustees subject to review by the MBLC.
Stephen Hale has invited us to tour the Brewster Library on Wednesday, November 19. Harold and Melissa Green will go. Is anyone else available? Dennis is the next town. Whoever goes to Brewster should also visit the Dennis Library.
The Building Program has been submitted to the MBLC. Committee members must read and re-read the Program and be very familiar with the content. LFNAC members must be able to answer questions of town officials and residents about the constraints of the current building and what a modern library needs.
TO DO: All committee members must read the Building Program again and become VERY familiar with it.
MOVED, SECONDED and VOTED: To pay Sheila for the extra hours she has worked on this project through September 30.
A Committee meeting is scheduled for December 6 at 9:00 a.m. at the Hatfield Public Library. We may also meet earlier, depending on when Stephen Hale can meet with us. Possible dates are Saturday morning, November 22 and Monday evening, November 24.
Meeting adjourned at 10:17 a.m.
Respectfully submitted,
Dodie Gaudet, Secretary
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