LFNAC Minutes – October 15, 2008

The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 9:10 a.m.

Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Milton Howard, Sheila McCormick and Mary Williams
Absent: Harold Green and Lynn Omasta

Harold had sent, via email, some revisions to the scope of service made by architect Stephen Hale. We reviewed them but agreed that we could not make an educated decision without seeing the entire document.

There was also some discussion of Joe Cook’s comments on the original contract. We felt they were sparse. Was he paid for his services? Should we pay an attorney to review the contract carefully and give us detailed feedback? Would Patience Jackson or Ann Larson’s replacement at the MBLC be able to look at this contract and suggest wording?

MOVED, SECONDED and VOTED: To pay Sheila $402.60 for the extra hours she has worked on this project.

The Building Program is complete except for a Table of Contents and some supplementary material. There are still some formatting problems. Harold had converted the Program from Word to PDF which helped, but it is not ideal. Martin volunteered to work on the formatting. The Trustees have already approved the Building Program because any changes will not be substantive. It now must be approved by the MBLC.

One the formatting issue has been resolved, Sheila will have several copies of the Program spiral bound with a heavier cover. They will be sturdier than simple photocopies. All LFNAC members, all Library Trustees and Selectboard members will receive one. There will be copies available in the Library and the Town Hall.

TO DO: All committee members must read the Building Program and become VERY familiar with it. Be prepared to discuss it at the next meeting.

The next meeting is scheduled for November 8 at 9:00 a.m. at the Hatfield Public Library.

Meeting adjourned at 9:55 a.m.


Respectfully submitted,

Dodie Gaudet
Secretary