LFNAC Minutes – December 6, 2008

The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 10:06 a.m.

Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta and Mary Williams

MOVED, SECONDED and VOTED: To accept the minutes of the previous meeting on November 8.

Harold reported on his trip to visit the Brewster and Dennis public libraries.

We need surveys of all of the properties that Stephen Hale will look at for a possible new library. There already are some that we can use.
Town Hall and surrounding area– needs updating
Smith Academy area
Dickinson Building and surrounding area
Center School - available
MOVED, SECONDED and VOTED: To hire Harold Eaton to conduct needed surveys.

We need to make a payment to Stephen Hale, but first need an invoice from him.
MOVED, SECONDED and VOTED: To pay Stephen Hale on receipt of an invoice.

There was discussion on the Historical Society materials in the attic. We do not want to needlessly cause problems for the Historical Society. It’s important that we maintain communications with officers and get their input. Martin suggested a “Statement of Principles” on how we intend to incorporate the historical museum (or not). There is a lot of support in town for the Historical Society and it would be unwise to leave them stranded. There would be some advantages to having the historical collection as part of the library, but it is important that library services are not hampered or disrupted by its presence.

The Historical Commission is meeting Tuesday, December 9. Lynn and Martin will raise the topic and invite the Historical Commission and Historical Society to meet with LFNAC at 9:00 on Saturday, December 20.

We received written acceptance from the MBLC for our Building Program. The consultant suggested adding a second, small conference room that could also be used as a study room.

Sheila reported on a conference she attended earlier in the week. Title: Going Green. She learned that it is not more expensive to build a green building. Technology is cheaper than it was just a few years ago. All of the presenters said it is worth the cost to become LEED certified. Doing so also sets a standard in the community.

Sheila researched prices for copying and binding the Building Program.
MOVED, SECONDED and VOTED: To spend approximately $100 for 20 copies of the Building Program to be copied and bound with a spiral binding.

MOVED, SECONDED and VOTED: To pay Sheila for the extra hours she has worked on this project through October 31.

Next meeting: Saturday, December 20. We will meet with the Historical Commission and Historical Society officers at 9:00 and with Stephen Hale at 10:00.


Meeting adjourned at 11:09 a.m.

Respectfully submitted,

Dodie Gaudet, Secretary