LFNAC Minutes March 15, 2008

The Library Facilities Needs Assessment Committee met at the Town Hall at 12:00 noon. Present were Martin Antonetti, Dodie Gaudet, Sue Gaughan, Harold Green, Milton Howard, Sheila McCormick, Lynn Omasta, Mike Paszek and Mary Williams.

Minutes of the meeting on February 16 were accepted.

Sheila estimates that the building program will be completed sometime in May. There is very little of this task that she can delegate.

Harold has begun turning our “Wish List” into sentences. Sheila has added more items and reminded us about including that we want a “Green” building. There was some discussion as to the definition of “Green”. We want an energy efficient building, but do we also want to focus on local materials? We also need to remember cost effectiveness (e.g. utilities may cost less but maintenance of high tech machinery is much higher). Are we thinking about LEED Certification?

On March 27 at 3:00 p.m. there will be a Pre-bid walkthrough of the Dickinson building and other potential sites in town. There will not be a formal presentation. However, we should audiotape and transcribe any questions and answers so that they are available to all potential bidders. We need a map of the town with potential sites indicated as part of the Pre-bid walkthrough. What sort of questions might be asked? Dodie will post this meeting at Town Hall and also in the Central Register. Sheila will email a copy of the Long Range Plan and the Planning and Design Grant proposal to all those who have responded to the RFQ. Copies of the LRP and the proposal will be available on that day. Harold, Sheila, Lynn, Milton, Mary, Sue and possibly Mike will attend.

LFNAC needs to meet with other organizations in town to let them know the progress of the Committee and to discuss the possibility of the library leaving the Dickinson Building. Currently the library is responsible for the maintenance of the building and someone else will have to assume that responsibility if the library moves. It is important to clarify the roles of all building tenants as we examine options for improving library facilities. The Trustees had already discussed meeting with the board of the Historical Society. Our next meeting is Saturday, March 29 at 9:00 a.m. at the Town Hall. We will invite other organizations to meet with us at 10:00: Historical Society, Historical Commission, Library Trustees, Selectboard. Since this is an LFNAC meeting, Harold will chair. All groups (except the Historical Society) need to post the meeting. Dodie will post for all groups once invitations have been accepted.

Meeting adjourned at 1:30 p.m.

Respectfully submitted,
Dodie Gaudet,
Secretary