LFNAC Minutes June 21, 2008

The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 8:12 a.m.

Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Lynn Omasta, and Mary Williams
Absent: Harold Green, Milton Howard, Sheila McCormick, and Mike Paszek

Committee members reviewed the questions we had developed at our last meeting. We combined a few and revised a few others.

ACTION ITEM: Martin will create a spreadsheet with space between the questions for committee members to take notes at the interviews.

ACTION ITEM: Lynn will contact Harold to confirm that he has reserved a room at Smith Academy and to find out exactly which room we will be in.

There was also some discussion as to what we might do if the weather is very hot. Can we turn on the air conditioning? Having fans running makes it too noisy to hear or record the session for broadcast.

We discussed the format of the interviews in more detail. Committee introductions should be about 30 seconds/person and include only name, whether or not we represent a particular group, and any specific skill or qualification we bring to the committee (e.g. librarian, engineer, construction background). As the architectural firm makes its introduction/presentation, many of our questions may be answered. Other questions may arise. We need to be flexible. It is a good idea to re-read each firm’s proposal shortly before the interview.

PLEASE NOTE: Committee members should arrive at 5:30. One committee member should wait at the door to escort the architect to the library or TV studio as Smith Academy can sometimes be confusing to negotiate.

The next meeting will be Thursday, July 10, 5:30 p.m. at Smith Academy. Specific room to be determined.

Meeting adjourned at 8:53 a.m.

Respectfully submitted,
Dodie Gaudet
Secretary