LFNAC Minutes September 2, 2008

The Library Facilities Needs Assessment Committee met at the Hatfield Public Library at 6:39 p.m.

Present: Martin Antonetti, Dodie Gaudet, Susan Gaughan, Harold Green, Milton Howard, Sheila McCormick, and Mary Williams
Absent: Lynn Omasta

Sheila, Dodie and Harold reported on their calls to Library Directors, Trustees and Building Committee members respectively. After much discussion, the Committee ranked the three architectural firms in order of preference: Hale Associates, Durland Van Voorhis (DVV), and Drummy Rosane Anderson (DRA).

This list will be forwarded to the Trustees to make a final selection and to negotiate a contract. Either or both of those tasks can be delegated to LFNAC.

Sheila will notify Margo Jones and Michael Rosenfeld that they are not in the final 3.

Sheila had a lengthy telephone conversation with Ann Larson who is leaving her position at the MBLC as of Friday and moving to New York State. The next construction grant round is likely to be in the spring of 2010. The strength of the applications determines ranking and therefore a library’s place on the waiting list. It is best if LFNAC shows its design to the MBLC in the early stages to get feedback which will result in a stronger application. Ann recommended that the architect we hire look at the Center School and give a cost estimate for converting it to a library. Ann has reviewed our building program and made some suggestions. Sheila will send what she has completed so far to LFNAC members and the Trustees.

MOVED, SECONDED, VOTED: To pay Sheila for the extra hours she has put into this project through July 31.

The next meeting will be Saturday, Sept 13 at 9:00 a.m. at the Hatfield Public Library.

Meeting adjourned at 8:06 p.m.

Respectfully submitted,
Dodie Gaudet
Secretary